Asset Data and Planning Analyst

Overview of Role

The Asset Data and Planning Analyst is responsible for ensuring the accuracy, integrity, and effective use of asset management data to support safe, reliable, and efficient asset delivery and maintenance. The role provides expert guidance on Asset Management Information Systems (AMIS), including delivering training to London Trams staff and ensuring system controls align with industry best practice and TfL standards. Through the management of asset data across its full life cycle—from creation and maintenance through to decommissioning—the post holder ensures asset records, maintenance regimes, and work plans are correctly structured, approved, and loaded into asset management systems such as Ellipse and Maximo via the Asset Data Management Function.

The role supports strategic and operational planning by producing scheduled asset plans, managing daily failure reporting and corrective work orders, and chairing daily and weekly planning and performance meetings with senior managers and delivery teams.

Key Accountabilities

• Accountable for developing guidance and delivery of AMIS training to LT staff.
• Develop and ensure system control in line with good industry practice and TfL standards.
• Run LT Daily failure meetings managing daily failure reporting with Senior Infrastructure and Asset Manager's.
• Schedule asset management data to produce weekly work packages from weekly to three year schedules.
• Manage weekly planning meetings with Asset Delivery Managers on their weekly to three yearly work plans/packages.
• Prepare asset data changes ensuring asset data is in the correct format for load and meets the data integrity rules and ensure data changes are correctly loaded into the Asset Management System(s).
• Ensure asset records and associated data attributes are accurately registered / decommissioned in the asset and associated systems.
• Review and approve asset data changes submitted by projects and maintenance to ensure accuracy and completeness.
• Support the Asset Manager in the preparation of asset maintenance data, including handover of Maintenance Regimes, Standard Jobs, and Work Groups.
• Provide and manage lifecycle data assets from cradle to grave using Asset Management System - Ellipse/Maximo.
• Ensure asset data is loaded and managed via Asset Data Management Function (ADMF).

Skills, Knowledge & Experience

Skills

• A self-starter capable of working on their own initiative.
• An adaptable and flexible approach to work, capable of adjusting priorities to respond to daily challenges and opportunities.
• Able to manage their own time and work to tight timescales.
• Ability to communicate effectively at all levels within and external to the business.
• Ability to develop relationships within the business.
• Good interpersonal, communication and organisational skills.

Knowledge

• Literate and flexible in the use of spreadsheets and databases.
• Knowledge of maintenance delivery processes is desirable.
• Understanding of Work Planning Processes and Systems.
• Working knowledge of TfL asset data change processes, requirements and standards.
• Knowledge of TfL Project Management processes with a specific focus on asset data deliverable requirements and timings.
• Knowledge of the Asset Data Structure (including associated maintenance regime data) in the Asset Management System(s) (Ellipse, Maximo, FDM) and an appreciation of how the Asset Management System(s) support the asset management processes.
• Basic technical knowledge of the physical assets managed in Trams or Railway environment.

Experience

• Experience of working with Asset Planning Processes and reporting tools (FDM, BOXI, Axiom, Power BI etc.).
• Experience with Asset Maintenance Systems and Asset Data within a similar engineering environment (Ellipse/Maximo).
• Experience of using Asset Management System(s) asset registers.

Application Process

• Please apply using your CV and 1-page Cover letter.
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV.
• PDF format preferred and do not include any photographs or images.

Equality, diversity and inclusion

We are committed to equality, diversity, and inclusion and aim to reflect the diverse communities we serve. We believe that a diverse workforce enables us to deliver better services and outcomes. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident Leader, we actively encourage applications from disabled people. As part of the Disability Confident scheme, we aim to offer an assessment or interview to candidates who apply via the scheme where the minimum essential criteria for skills, knowledge and experience has been met. In some circumstances, it may not be practical to offer an interview or assessment to every candidate who applies through the scheme and meet the minimum essential criteria; in these situations, we select candidates who best meet the minimum criteria for the job rather than interviewing all who meet them. Across all recruitment activity, we recognise that selection methods may vary depending on the nature and scale of the campaign and will be applied fairly, consistently and proportionately in line with our Disability Confident commitments. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:

• Final salary pension scheme
• Free travel for you on the TfL network
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home
• 30 days annual leave plus public and bank holidays
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Private healthcare discounted scheme (optional)
• Tax-efficient cycle-to-work programme
• Retail, health, leisure and travel offers
• Discounted Eurostar travel