Administrator (Band 1)

Job title: Administrator

Contract type: Permanent

Number of roles: 1 x Full Time

Location: Hybrid working

Application closing date: Friday 18th September

About us:

Transport for London’s Spatial Planning team is vital in shaping London's growth by integrating land use and transport planning. The team collaborates with GLA colleagues and across TfL to develop and implement the London Plan, influencing borough local plans to ensure sustainable growth aligned with the Mayor’s Transport Strategy. They identify and secure necessary infrastructure, protect TfL assets, and advocate for high-quality, sustainable places.

The Administrator will be key in supporting the Spatial Planning directorate, ensuring effective daily operations, governance, and administrative processes. As part of the Executive Support Office team, this role will work closely with the Executive Manager to manage and administer the Executive Office.

Key Accountabilities:

• Providing administrative support to assist the effective running of a wider directorate or office, supporting local processes to achieve effective business outcomes.
• Accountable for the efficient co-ordination and maintaining of information, documents, and records for the respective directorate or office.
• Assisting with the distribution of directorate-wide internal communications in collaboration with the Executive Office and Support Services.
• Supporting the management and co-ordination of systems for effective handling of work, internally and across directorate areas.
• Supporting with the co-ordination of purchasing and budget/procurement support activities (including raising POs, liaising with vendors and Finance).
• Supporting the wider directorate in the administration and awareness of internal SHE obligations for the area.
• Accountable for providing support at local and directorate-wide meetings, including note taking and capturing key actions.
• To provide coverage of any general administration activities across the Executive Office team.

Skills, Knowledge & Experience:

Skills:

• Good written and verbal communication skills.
• Highly skilled in the use of Microsoft Office applications.
• Understanding of SharePoint site creation, design, and maintenance.
• Ability to build effective working relationships across the organisation.
• Ability to provide support in meetings, including capturing minutes and actions.
• Competent in data entry and maintenance, with the ability to analyse data sets if required.

Knowledge:

• Good knowledge of TfL management/administrative systems.
• Knowledge of finance and budgets where required.
• Knowledge of common office procedures.
• Understanding of TfL Policies, procedures and processes.
• Awareness of key contacts internal and external to the respective office/directorate.
• The ability to develop presentations and reports for the office at all levels.

Experience:

• Experience in an office environment providing administrative support to a directorate or business area.
• Experience using Microsoft Applications proficiently.
• Experience of working under pressure within a large and complex organisation.
• Experience of engaging with internal and external stakeholders.

Application Process:

• Please apply with your CV & 1 Page Cover Letter.
• Ensure your CV covers the skills, knowledge, and experience outlined in the advert.
• PDF format preferred, without photographs or images.
• The advert may close early if a high volume of suitable applications are received.

Interviews/assessments may be organised at short notice.

Equality, diversity and inclusion:

TfL is committed to equality, diversity, and inclusion. As a Disability Confident Leader, they encourage applications from disabled people and aim to offer an assessment or interview to candidates who meet the minimum essential criteria. Selection methods are applied fairly, consistently, and proportionately.

Benefits:

Rewards vary but may include:

• Final salary pension scheme
• Free travel on the TfL network
• Reimbursement of 75% of National Rail travel costs from home
• 30 days annual leave plus public and bank holidays
• Hybrid working approach
• Optional private healthcare discounted scheme
• Tax-efficient cycle-to-work programme
• Retail, health, leisure, and travel offers
• Discounted Eurostar travel

Hybrid working involves a balance of 50% office and 50% home time over a 4-week period, subject to business requirements.

Vetting Process:

TfL's Vetting Charter outlines the checks carried out before employment. Honesty and accuracy in your application are crucial. You may be required to undergo a Metropolitan Police NPPV1 vetting process.