Induction Access Coordinator
SCS Railways
Operations London, UK FULL TIME
Overview
Join our security team as an Induction & Access Coordinator, ensuring the smooth operation of our workforce management and access control systems across 23 site compounds. This role is crucial for maintaining security and compliance.
- Manage project-wide access control and workforce management systems.
- Oversee all aspects of the induction process and competency framework.
- Liaise effectively with staff, sub-contractors, and visitors.
- Troubleshoot issues with supply chain administrators and resolve access control problems.
- Maintain daily records, process requests, and ensure compliance with safety and security protocols.
About the role
Job Introduction
As an essential part of the wider security team, the Induction & Access Coordinator is responsible for the smooth operation of the project-wide access control and workforce management system. Reporting to the Induction and Access Lead, the successful candidate will be the point of contact for all induction-related queries across 23 main site compounds and offices. This role involves managing all aspects of the induction process, understanding the competency framework, and maintaining the workforce management system as per project stakeholder requirements.
The Induction & Access Coordinator must be approachable, a team player, and possess excellent communication skills for liaising with staff, sub-contractors, and visitors.
Responsibilities include:
- Managing access control.
- Understanding competency management when uploading and verifying documents.
- Managing the induction day for the project.
- Troubleshooting with supply chain organizational administrators.
- Maintaining the induction email inbox daily.
- Verifying and checking profiles for induction.
- Actioning vetting clearance emails.
- Maintaining all induction processes via the Engage process and creating necessary documents.
- Maintaining the procurement approval process before adding a new supply chain to the system.
- Chasing expired documents.
- Briefing and guiding the project team, subcontractors, suppliers, and third parties on system developments.
- Representing SCS to ensure joint venture interests and commitments for security and safety are aligned with needs.
- Reporting any breaches or abuse of the system and escalating to the Security Systems Manager.
- Driving innovation and upskilling the project team in all security systems matters and continuous improvement.
- Supporting the wider Health, Safety, and Security team in rolling out specific Health and Safety briefings and the ‘Love for Life’ behavioral change program.
Essential Qualifications & Skills:
- Excellent communication and interpersonal skills.
- Experience in working within a fast-paced environment and as part of a team.
- Experience as a systems coordinator or in a similar role.
- Knowledge of competency management systems.
- Good knowledge of data privacy law and GDPR.
- Experience using Biosite or a similar Workforce Management System.
- Experience working in a busy Onboarding/Inductions environment, preferably in construction and/or railway sectors.
- Knowledge of competency management (e.g., CITB, EUSR, CPCS).
Desirable Qualifications & Skills:
- Experience on a similar-sized construction project.
- Experience in management systems.
- Knowledge of induction processes and procedures.
- People/Systems related skills.
Behaviours / Attributes:
In addition to the specific role responsibilities, the Induction & Access Coordinator must carry out their duties in accordance with the SCS JV Core Values.
A Day In The Life of the Induction & Access Co-ordinator:
7:30-09:30 Induction Meet & Greet:
- Checking the attendance sheet and troubleshooting any discrepancies.
- Housekeeping and Introduction to the day, requiring public speaking.
- HSPS Portal registration.
- Biosite Registration, requiring knowledge of the portal and access card preparation.
- PPAC ID checks, including verification of Right To Work checks.
- D&A Tests / outcomes, requiring clear communication with D&A Technicians and troubleshooting.
- Support Team guide to ensure smooth running of registrations and D&A processes with excellent customer care, troubleshooting or escalating queries.
09:30-16:30 Daily Tasks:
- Mon to Thurs - Induction Registration and/or Support: Including Meet & Greet, ID Checks, D&A Process, troubleshooting, and processing of access to site cards.
- Biosite Reports: Running daily reports for operative profile checks and communicating requirements via email.
- Due to Expire Report: Chasing expired qualifications via email to ensure continuous site access.
- Right To Work Report: Chasing expired Right To Work documents via email to ensure continuous site access.
- Daily Emergency / Temporary / Vendors / Visitors / Fitters requests: Processing requests and actioning D&A where required in a timely manner.
- Induction Inbox: Maintaining a team inbox, responding to and following through on task requirements.
- Access Control: Troubleshooting site access issues with Security and communicating outcomes to stakeholders.